new-event-intake.yml

name: Event Intake

on:
  issues:
    types: [opened, edited, reopened, labeled]

concurrency:
  group: new-event-intake-${{ github.event.issue.number }}
  cancel-in-progress: true

permissions:
  contents: write
  issues: write
  pull-requests: write

env:
  STATUS_COMMENT_MARKER: <!-- new-event-intake-status -->

jobs:
  process-new-event:
    if: contains(github.event.issue.labels.*.name, 'new event')
    runs-on: ubuntu-latest
    timeout-minutes: 10
    env:
      PCD_TEAM_ASSIGNEES: ${{ vars.PCD_TEAM_ASSIGNEES }}
      PCD_TEAM_REVIEWERS: ${{ vars.PCD_TEAM_REVIEWERS }}
    outputs:
      valid: ${{ steps.generate.outputs.valid }}
      branch: ${{ steps.generate.outputs.branch }}
      commit_message: ${{ steps.generate.outputs.commit_message }}
      pr_title: ${{ steps.generate.outputs.pr_title }}
      pr_body_path: ${{ steps.generate.outputs.pr_body_path }}
      validation_comment_path: ${{ steps.generate.outputs.validation_comment_path }}
      event_name: ${{ steps.generate.outputs.event_name }}
      pr_label: ${{ steps.generate.outputs.pr_label }}
      action_verb: ${{ steps.generate.outputs.action_verb }}
    steps:
      - name: Log trigger context
        run: |
          echo "event_action=${{ github.event.action }}"
          echo "issue_number=${{ github.event.issue.number }}"
          echo "issue_labels=${{ join(github.event.issue.labels.*.name, ', ') }}"
          echo "sender=${{ github.event.sender.login }}"
      - name: Label and assign intake issue
        uses: actions/github-script@v8
        with:
          script: |
            const owner = context.repo.owner;
            const repo = context.repo.repo;
            const issue_number = context.issue.number;
            const desiredLabels = [
              { name: 'needs review', color: 'fbca04', description: 'Submission is ready for maintainer review' },
              { name: 'new event', color: '0e8a16', description: 'New event submission intake' },
            ];

            for (const label of desiredLabels) {
              try {
                await github.rest.issues.getLabel({ owner, repo, name: label.name });
              } catch (error) {
                if (error.status !== 404) throw error;
                await github.rest.issues.createLabel({ owner, repo, ...label });
              }
            }

            await github.rest.issues.addLabels({
              owner,
              repo,
              issue_number,
              labels: desiredLabels.map((label) => label.name),
            });

            const assignees = (process.env.PCD_TEAM_ASSIGNEES || '')
              .split(',')
              .map((value) => value.trim())
              .filter(Boolean);

            if (assignees.length) {
              await github.rest.issues.addAssignees({
                owner,
                repo,
                issue_number,
                assignees,
              });
            }
      - uses: actions/checkout@v6
        with:
          ref: ${{ github.event.repository.default_branch }}
          persist-credentials: false
      - uses: actions/setup-node@v6
        with:
          node-version: '24'
      - name: Install script dependencies
        run: npm install --prefix /tmp/script-deps open-location-code
      - name: Generate event files from issue
        id: generate
        run: node .github/scripts/process-new-event-issue.mjs
      - name: Log generate outputs
        if: always()
        run: |
          echo "valid=${{ steps.generate.outputs.valid }}"
          echo "branch=${{ steps.generate.outputs.branch }}"
          echo "event_name=${{ steps.generate.outputs.event_name }}"
          echo "validation_comment_path=${{ steps.generate.outputs.validation_comment_path }}"
          echo "pr_body_path=${{ steps.generate.outputs.pr_body_path }}"
      - name: Log PR body
        if: steps.generate.outputs.valid == 'true'
        run: cat "${{ steps.generate.outputs.pr_body_path }}"
      - name: Log validation comment
        if: steps.generate.outputs.valid == 'false'
        run: cat "${{ steps.generate.outputs.validation_comment_path }}"
      - name: Upload event files artifact
        if: steps.generate.outputs.valid == 'true'
        uses: actions/upload-artifact@v4
        with:
          name: event-files-${{ github.event.issue.number }}
          path: pcd-website/src/content/events/
          retention-days: 1
      - name: Upload PR body artifact
        if: steps.generate.outputs.valid == 'true'
        uses: actions/upload-artifact@v4
        with:
          name: pr-body-${{ github.event.issue.number }}
          path: ${{ steps.generate.outputs.pr_body_path }}
          retention-days: 1
      - name: Upload validation comment artifact
        if: steps.generate.outputs.valid == 'false'
        uses: actions/upload-artifact@v4
        with:
          name: validation-comment-${{ github.event.issue.number }}
          path: ${{ steps.generate.outputs.validation_comment_path }}
          retention-days: 1

  process-edit-event:
    if: contains(github.event.issue.labels.*.name, 'edit event')
    runs-on: ubuntu-latest
    timeout-minutes: 10
    env:
      PCD_TEAM_ASSIGNEES: ${{ vars.PCD_TEAM_ASSIGNEES }}
      PCD_TEAM_REVIEWERS: ${{ vars.PCD_TEAM_REVIEWERS }}
    outputs:
      valid: ${{ steps.generate.outputs.valid }}
      branch: ${{ steps.generate.outputs.branch }}
      commit_message: ${{ steps.generate.outputs.commit_message }}
      pr_title: ${{ steps.generate.outputs.pr_title }}
      pr_body_path: ${{ steps.generate.outputs.pr_body_path }}
      validation_comment_path: ${{ steps.generate.outputs.validation_comment_path }}
      event_name: ${{ steps.generate.outputs.event_name }}
      pr_label: ${{ steps.generate.outputs.pr_label }}
      action_verb: ${{ steps.generate.outputs.action_verb }}
    steps:
      - name: Log trigger context
        run: |
          echo "event_action=${{ github.event.action }}"
          echo "issue_number=${{ github.event.issue.number }}"
          echo "issue_labels=${{ join(github.event.issue.labels.*.name, ', ') }}"
          echo "sender=${{ github.event.sender.login }}"
      - name: Label and assign intake issue
        uses: actions/github-script@v8
        with:
          script: |
            const owner = context.repo.owner;
            const repo = context.repo.repo;
            const issue_number = context.issue.number;
            const desiredLabels = [
              { name: 'needs review', color: 'fbca04', description: 'Submission is ready for maintainer review' },
              { name: 'edit event', color: '0075ca', description: 'Edit event submission intake' },
            ];

            for (const label of desiredLabels) {
              try {
                await github.rest.issues.getLabel({ owner, repo, name: label.name });
              } catch (error) {
                if (error.status !== 404) throw error;
                await github.rest.issues.createLabel({ owner, repo, ...label });
              }
            }

            await github.rest.issues.addLabels({
              owner,
              repo,
              issue_number,
              labels: desiredLabels.map((label) => label.name),
            });

            const assignees = (process.env.PCD_TEAM_ASSIGNEES || '')
              .split(',')
              .map((value) => value.trim())
              .filter(Boolean);

            if (assignees.length) {
              await github.rest.issues.addAssignees({
                owner,
                repo,
                issue_number,
                assignees,
              });
            }
      - uses: actions/checkout@v6
        with:
          ref: ${{ github.event.repository.default_branch }}
          persist-credentials: false
      - uses: actions/setup-node@v6
        with:
          node-version: '24'
      - name: Install script dependencies
        run: npm install --prefix /tmp/script-deps open-location-code
      - name: Generate event files from issue
        id: generate
        run: node .github/scripts/process-edit-event-issue.mjs
      - name: Log generate outputs
        if: always()
        run: |
          echo "valid=${{ steps.generate.outputs.valid }}"
          echo "branch=${{ steps.generate.outputs.branch }}"
          echo "event_name=${{ steps.generate.outputs.event_name }}"
          echo "validation_comment_path=${{ steps.generate.outputs.validation_comment_path }}"
          echo "pr_body_path=${{ steps.generate.outputs.pr_body_path }}"
      - name: Log PR body
        if: steps.generate.outputs.valid == 'true'
        run: cat "${{ steps.generate.outputs.pr_body_path }}"
      - name: Log validation comment
        if: steps.generate.outputs.valid == 'false'
        run: cat "${{ steps.generate.outputs.validation_comment_path }}"
      - name: Upload event files artifact
        if: steps.generate.outputs.valid == 'true'
        uses: actions/upload-artifact@v4
        with:
          name: event-files-${{ github.event.issue.number }}
          path: pcd-website/src/content/events/
          retention-days: 1
      - name: Upload PR body artifact
        if: steps.generate.outputs.valid == 'true'
        uses: actions/upload-artifact@v4
        with:
          name: pr-body-${{ github.event.issue.number }}
          path: ${{ steps.generate.outputs.pr_body_path }}
          retention-days: 1
      - name: Upload validation comment artifact
        if: steps.generate.outputs.valid == 'false'
        uses: actions/upload-artifact@v4
        with:
          name: validation-comment-${{ github.event.issue.number }}
          path: ${{ steps.generate.outputs.validation_comment_path }}
          retention-days: 1

  handle-validation-failure:
    needs: [process-new-event, process-edit-event]
    if: |
      always() && (
        (needs.process-new-event.result != 'skipped' && (
          needs.process-new-event.result == 'failure' ||
          needs.process-new-event.outputs.valid == 'false'
        )) ||
        (needs.process-edit-event.result != 'skipped' && (
          needs.process-edit-event.result == 'failure' ||
          needs.process-edit-event.outputs.valid == 'false'
        ))
      )
    runs-on: ubuntu-latest
    timeout-minutes: 5
    steps:
      - name: Download validation comment artifact
        uses: actions/download-artifact@v4
        with:
          name: validation-comment-${{ github.event.issue.number }}
          path: /tmp/validation-comment
      - name: Upsert validation status comment
        uses: actions/github-script@v8
        with:
          script: |
            const fs = require('fs');
            const marker = process.env.STATUS_COMMENT_MARKER;
            const commentPath = `/tmp/validation-comment/validation-${context.issue.number}.md`;
            const body = `${marker}\n${fs.readFileSync(commentPath, 'utf8')}`;
            const { data: comments } = await github.rest.issues.listComments({
              owner: context.repo.owner,
              repo: context.repo.repo,
              issue_number: context.issue.number,
            });
            const existing = comments.find((comment) =>
              comment.user?.type === 'Bot' &&
              comment.body?.includes(marker)
            );
            if (existing) {
              await github.rest.issues.updateComment({
                owner: context.repo.owner,
                repo: context.repo.repo,
                comment_id: existing.id,
                body,
              });
            } else {
              await github.rest.issues.createComment({
                owner: context.repo.owner,
                repo: context.repo.repo,
                issue_number: context.issue.number,
                body,
              });
            }

  create-pr:
    needs: [process-new-event, process-edit-event]
    if: |
      always() && (
        (needs.process-new-event.result != 'skipped' && needs.process-new-event.outputs.valid == 'true') ||
        (needs.process-edit-event.result != 'skipped' && needs.process-edit-event.outputs.valid == 'true')
      )
    runs-on: ubuntu-latest
    timeout-minutes: 10
    outputs:
      pull-request-number: ${{ steps.create_pr.outputs.pull-request-number }}
      pull-request-url: ${{ steps.create_pr.outputs.pull-request-url }}
    steps:
      - uses: actions/checkout@v6
        with:
          ref: ${{ github.event.repository.default_branch }}
      - name: Download event files artifact
        uses: actions/download-artifact@v4
        with:
          name: event-files-${{ github.event.issue.number }}
          path: pcd-website/src/content/events/
      - name: Download PR body artifact
        uses: actions/download-artifact@v4
        with:
          name: pr-body-${{ github.event.issue.number }}
          path: /tmp/pr-body
      - name: Log resolved PR inputs
        run: |
          echo "branch=${{ needs.process-new-event.outputs.branch || needs.process-edit-event.outputs.branch }}"
          echo "title=${{ needs.process-new-event.outputs.pr_title || needs.process-edit-event.outputs.pr_title }}"
          echo "body_path=/tmp/pr-body/pr-body-${{ github.event.issue.number }}.md"
          cat "/tmp/pr-body/pr-body-${{ github.event.issue.number }}.md"
      - name: Create pull request
        id: create_pr
        uses: peter-evans/create-pull-request@v8
        with:
          token: ${{ secrets.GITHUB_TOKEN }}
          branch: ${{ needs.process-new-event.outputs.branch || needs.process-edit-event.outputs.branch }}
          delete-branch: true
          add-paths: |
            pcd-website/src/content/events/**
          commit-message: ${{ needs.process-new-event.outputs.commit_message || needs.process-edit-event.outputs.commit_message }}
          title: ${{ needs.process-new-event.outputs.pr_title || needs.process-edit-event.outputs.pr_title }}
          body-path: /tmp/pr-body/pr-body-${{ github.event.issue.number }}.md
      - name: Log create-pr outputs
        if: always()
        run: |
          echo "pull-request-number=${{ steps.create_pr.outputs.pull-request-number }}"
          echo "pull-request-url=${{ steps.create_pr.outputs.pull-request-url }}"

  post-pr-actions:
    needs: [process-new-event, process-edit-event, create-pr]
    if: always() && needs.create-pr.outputs.pull-request-number != ''
    runs-on: ubuntu-latest
    timeout-minutes: 5
    env:
      PCD_TEAM_REVIEWERS: ${{ vars.PCD_TEAM_REVIEWERS }}
    steps:
      - name: Label pull request
        uses: actions/github-script@v8
        with:
          script: |
            const owner = context.repo.owner;
            const repo = context.repo.repo;
            const issue_number = Number('${{ needs.create-pr.outputs.pull-request-number }}');
            const prLabel = '${{ needs.process-new-event.outputs.pr_label || needs.process-edit-event.outputs.pr_label }}';
            const desiredLabels = [
              { name: 'needs review', color: 'fbca04', description: 'Submission is ready for maintainer review' },
              { name: prLabel, color: prLabel === 'new event' ? '0e8a16' : '0075ca', description: prLabel === 'new event' ? 'New event submission intake' : 'Edit event submission intake' },
            ];

            for (const label of desiredLabels) {
              try {
                await github.rest.issues.getLabel({ owner, repo, name: label.name });
              } catch (error) {
                if (error.status !== 404) throw error;
                await github.rest.issues.createLabel({ owner, repo, ...label });
              }
            }

            await github.rest.issues.addLabels({
              owner,
              repo,
              issue_number,
              labels: desiredLabels.map((label) => label.name),
            });
      - name: Request team review
        if: env.PCD_TEAM_REVIEWERS != ''
        uses: actions/github-script@v8
        with:
          script: |
            const owner = context.repo.owner;
            const repo = context.repo.repo;
            const pull_number = Number('${{ needs.create-pr.outputs.pull-request-number }}');
            const team_reviewers = (process.env.PCD_TEAM_REVIEWERS || '')
              .split(',')
              .map((value) => value.trim())
              .filter(Boolean);

            if (team_reviewers.length) {
              await github.rest.pulls.requestReviewers({
                owner,
                repo,
                pull_number,
                team_reviewers,
              });
            }
      - name: Upsert pull request status comment
        uses: actions/github-script@v8
        env:
          PR_NUMBER: ${{ needs.create-pr.outputs.pull-request-number }}
          PR_URL: ${{ needs.create-pr.outputs.pull-request-url }}
          EVENT_NAME: ${{ needs.process-new-event.outputs.event_name || needs.process-edit-event.outputs.event_name }}
          ACTION_VERB: ${{ needs.process-new-event.outputs.action_verb || needs.process-edit-event.outputs.action_verb }}
        with:
          script: |
            const marker = process.env.STATUS_COMMENT_MARKER;
            const body = [
              marker,
              `**${process.env.EVENT_NAME}** has been successfully parsed and a pull request has been opened for review: [#${process.env.PR_NUMBER}](${process.env.PR_URL}).`,
              '',
              `Once the PR is merged, your event will be **${process.env.ACTION_VERB}** the map at https://day.processing.org.`,
            ].join('\n');
            const { data: comments } = await github.rest.issues.listComments({
              owner: context.repo.owner,
              repo: context.repo.repo,
              issue_number: context.issue.number,
            });
            const existing = comments.find((comment) =>
              comment.user?.type === 'Bot' &&
              comment.body?.includes(marker)
            );
            if (existing) {
              await github.rest.issues.updateComment({
                owner: context.repo.owner,
                repo: context.repo.repo,
                comment_id: existing.id,
                body,
              });
            } else {
              await github.rest.issues.createComment({
                owner: context.repo.owner,
                repo: context.repo.repo,
                issue_number: context.issue.number,
                body,
              });
            }