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<!DOCTYPE html>
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<title>Panjab University | Keeping It Modern</title>
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<h3 id="head">PROPOSALS</h3>
<hr>
<span style="font-size:18px; color: #333"><b><u>Landscape Conservation Plan</b></u></span><br><br>
<span class="text-justify">
<p>
The pool setting filled with water for reflection of Gandhi Bhawan along with
other supportive aspects explained under condition assessment is the most
essential requirement for landscape and overall conservation works in Gandhi
Bhawan. This is also one of the most challenging proposals. Hence, it has been
suggested that in the 1 st phase complete waterproofing of pool be undertaken as
per specifications (in drawings). Subsequently the water should be filled in the
pool and monitoring be carried out for one year to observe seepage and water
retention issues along with its impact on the microclimate. Any further works for
implementation may only be carried out after completion of this monitoring.
<br>
More detailed proposal for each are is listed below.</p></span>
<br>
<table class="table table-responsive table-striped" style="table-layout: fixed;">
<thead>
<tr>
<th><center>Sr. No.</center></th>
<th><center>Landscape component</center></th>
<th><center>Issue to be addressed</center></th>
<th><center>Proposal</center></th>
<th><center>Remarks</center></th>
</tr>
</thead>
<tbody>
<tr>
<td>I</td>
<td colspan="4"><b>POOL</b></td>
</tr>
<tr>
<td>1</td>
<td>Pool base & wall structure</td>
<td>Physical deterioration etc.</td>
<td>Removal of vegetation/algae etc., sealing of joints, repair work on wall-base junction as per drawings</td>
<td>Grade correction is not being suggested due to high possibility of breakage of top layer. </td>
</tr>
<tr>
<td>2</td>
<td>Water</td>
<td>
<ol><li>Huge volume of water </li>
<li>water conservation & management/</li>
<li>environmental sustainability</li>
</ol>
</td>
<td>
<ol><li>May use the medium-filtered (mentioned below) rain water as primary source.</li>
<li>Keep it throughout the year. </li>
<li>Seasonally augment it to compensate evaporation loss from municipal source.</li>
</ol>
</td>
<td>First option is for filling and monitoring through mock-up (as per following plan) the water after complete waterproofing to observe a) evaporation issues b)seepage issues and c) microclimate changes. <br> After required correction of seepage and monitoring for one year, the alternative option of reducing the depth for environmental sustenance may be reviewed</td>
</tr>
<tr>
<td>3</td>
<td>Water</td>
<td>Cleanliness of rain water – basic filtration</td>
<td>
<ol>
<li>ONLINE filters can be installed to take of the clean water and remaining waste passed to the drainage line if there is suitable space and without disturbing the aesthetic of the building. (Approx. Cost 1.2 lacs)</li>
<li>If no suitable space for ONLINE filters then strainer can be used with gravels arrangement provided regular cleaning should be done.</li>
</ol>
</td>
<td></td>
</tr>
<tr>
<td>4</td>
<td>Water</td>
<td>Maintaining clean water round the year and prevent mosquito breeding</td>
<td>As detailed out in the proposal below</td>
<td>NOTE: We may reduce the number of aerators around the building to allow the water to remain still for better reflection.</td>
</tr>
<tr>
<td>5</td>
<td>Water</td>
<td>Prevent Algae formation</td>
<td>Manual chlorination at a frequency of 2-3 times a week. Operation and Maintenance cost will be approx. Rs. 15000/- per month. </td>
<td>Algae is mostly formed in presence of nitrite but algae formation is noticed even with clean water in many swimming pools, hence disinfection is required.</td>
</tr>
<tr>
<td>6</td>
<td>Power source for aerators</td>
<td>Energy conservation & environmental sustainability</td>
<td>Solar powered (preferably floating) aerator system as a concept in principle.</td>
<td>The exact locations, solar PV capacity, inverter specification, battery/battery less, pump capacity etc. have to be worked out by the vendor/ or specific consultant.</td>
</tr>
<tr>
<td>7</td>
<td>Drainage pit</td>
<td>Prevent litter accumulation</td>
<td>Drainage pit may be covered with pre-cast concrete grating</td>
<td></td>
</tr>
<tr>
<td>8</td>
<td>Water inlets</td>
<td>Prevent leakage</td>
<td>Cleaning, painting, replacing the valves</td>
<td></td>
</tr>
<tr>
<td>II</td>
<td colspan="4"><b>SOFT LANDSCAPE</b></td>
</tr>
<tr>
<td>1</td>
<td>Roadside stretch</td>
<td>Bare earth</td>
<td>Plantation of Selection 1 Grass</td>
<td></td>
</tr>
<tr>
<td>2</td>
<td>Other areas</td>
<td>To keep with original intent</td>
<td>Maintain as is - No additional plantation required</td>
<td></td>
</tr>
</tbody>
</table>
<span style="font-size:18px; color: #333"><b><u>Conservation of Exteriors and Interiors</b></u></span>
<br><br>
<span class="text-justify">
<p>Based on the various surveys and condition assessment of each element carried
on site, the conservation plan determines the nature and composition of material
and modes of intervention for long-term conservation of each. The assessment of
its condition is supported by recommended treatment and prioritization based
on the identified issues. Detailed drawings of each area are part of the
conservation management plan while the primary points are summarized in
Table B on next page. Conditions have been grouped based on severity and level
of intervention and priorities for intervention have been identified on this basis
as below:
<br>
<ul>
<li><b>P1: VERY HIGH</b><br>
These include conditions, which require immediate attention, and if left
unaddressed or uncorrected, could be a threat to life safety. In addition to the
life threat these also include conditions which are could cause the material
fabric to disintegrate and result in irreplaceable loss.</li>
<li><b>P2: HIGH</b><br>
Conditions that could result in failure of materials and could become severe.
These should be addressed after the urgent conditions have been taken care</li>
<li><b> P3: MEDIUM</b><br>
Deteriorated conditions that don’t need urgent intervention and can be planned
for and appropriate time in the future. If left unaddressed it could lead to a
water proofing issue.</li>
<li><b> P4: LOW</b><br>
Conditions that have been addressed in the past but still require intervention
either due to failure or due to aesthetic concerns
<li><b> P5: AESTHETIC</b><br>
A treatment necessary to remedy a condition that affects the appearance but
not the integrity or performance of the material.</li>
</ul>
<p>
Based on the detailed assessment carried out in Section 5, the treatment for
conservation of exterior and interior materials is recommended as below. In a
number of cases , it is essential to prepare mock ups before undertaking any
treatment to decide the final process. Mock ups for exterior panels have been
initiated as part of this plan preparation and few more mock ups are proposed to be
conducted before the finalization of this draft plan. The suggested treatments need
to be read in conjunction with the drawings for each area/elevation/plan in the Part
B of this report. Some sample drawings are also included in this section
<br>
<b>*Denotes where mock-ups required</b></p>
<br>
<span class="text-justify">
<p>
<b><u>EXTERIOR- Form and Structure (including roof)</b></u>
<br>
Termite control and Pest control to be carried out in exteriors and interiors at all
places
<br><br>
<b><u>CLADDING PANELS</b></u><br>
<br>General:
<ul>
<li> Clean all surfaces of exterior gently with sponge and water to remove dust and
soiling.</li>
<li> Remove small vegetation from the joint s and rep-point the joints.</li>
<li>Remove all exiting mortar from the joints around the panels. Clean the joints
and then the joints should be re-pointed on all the facades around the panels.
This should not be done on the entire building at one time but in small sections
on different facades.</li>
<li> Insect nests and termite control should be performed on the entire building
especially, from behind the panels during repointing as the open joints could
help access the back of the panels.</li></ul>
<p><br>
Following should be carried out as per conservation planning drawings and detailed
specifications document:</p>
<ul>
<li>Provide pins to re-secure dislodged panels. Fill the holes with patching mortar.*</li>
<li> Repair cracks by routing, cleaning and filling with grout/mortar. *
</li><li>
For loss, provide a new patch after cleaning the area with patching mortar. *
</li><li>
For inappropriate or failing previous repairs, provide new patches after cleaning
the area. If the rebar is exposed, it should be cleaned and coated with a
corrosion inhibitor.</li><li>
For exposed rebar, clean and coat the rebar then install a new patch
</li></ul>
</p>
<br>
<p>
<b><u>DOORS AND WINDOWS</b></u>
<br><br>
General Notes:
<ul>
<li> Clean all surfaces with gentle detergent and water
</li><li>
Clean paint spatter and other deposits from glass surfaces and surrounds
</li><li>
Remove all deteriorated putty and install new putty
Make all the hardware operable
</li><li>
Monitor damaged concrete around doors and windows
</li></ul><br>
<p>
Following should be carried out as per conservation planning drawings and detailed
specifications document:</p>
<ul>
<li> Provide new glass pane where missing or damaged</li>
<li> replace severely damaged door with similar</li>
<li>Replace termite damaged sections</li>
<li>Replace the damaged wood with new section</li>
<li>provide new hardware where damaged or missing</li>
<li>Remove inappropriate existing repair material and provide new</li>
</ul>
<br>
<p><b><u>TERRAZZO FLOORS AND WALLS</b></u></p>
<p>General notes</p>
<ul>
<li>Clean and scrub all the terrazzo surfaces to be cleaned with mild detergent</li>
<li>Termite control should be carried out</li>
<li>Re-point the joints during polishing</li>
</ul>
<p>Following should be carried out as per conservation planning drawings and detailed
specifications document:</p>
<ul>
<li>Repair cracks by routing, cleaning and filling with grout when the floors
are polished. *</li>
<li>Remove inappropriate existing repair material and provide new to match
the existing*</li>
<li>Bulging and delaminated surface to be consolidated by injecting/pumping
with pressure consolidants on the bulging surface *</li>
</ul>
<p><b><u>REDSANDSTONE FLOORING</u></b></p>
<p>
General notes:</p>
<ul><li>Reinstall all joints</li>
</ul>
<p>Following should be carried out as per conservation planning drawings and detailed
specifications document:</p>
<ul><li>
Replace damaged red sandstone</li>
<li>Reinstall loose stones</li>
<li>In long term when this newly laid flooring (from 2011) gets damaged and
requires complete replacement then it should be reinstated as per
original hand cut sandstone to match original pieces that have been
retained by the Institute of Gandhian Studies</li>
</ul>
<p><b><u>PLASTER WALLS</u></b></p>
<p>General notes</p>
<ul>
<li>Pest control to be carried out for all interior wall surfaces</li>
<li>Electrical conduits maybe placed by chasing to be concealed instead of
adding to un-sightly superimposed conduits on the wall. These should be
documented rigorously to avoid repeated tampering into the surface.
</li><li>
Extrinsic deposits to be removed during next painting and maintenance
cycle</li>
<li>All the plaster defects to be monitored.</li>
<li>Cracks to be monitored</li></ul>
</p>
</span>
<span style="font-size:18px; color: #333"><b><u>Use and Interpretation Plan</b></u></span><br><br>
<div class="text-justify">
<p>
Gandhi Bhawan has retained its original use to a large extent serving as an
important venue for discussions related to the Institute of the Gandhian Studies.</p>
<p>During the preparation of this Conservation Management Plan, the Gandhi
Bhawan auditorium was used extensively to host all workshops and conferences
associated with the plan preparation. The University hosts several functions and
events at this auditorium throughout the year. However, the conference room
and library need to be used to a larger extent. In addition, additionally,
interpretation of Gandhi Bhawan and its significance needs to be displayed
through expressions such as the original model of Gandhi Bhawan by Pierre
Jeanneret, interactive database showing all conducted research on Gandhi
Bhawan to visitors and static displays/panels along with signage explaining the
significance of each space. More recently, Gandhi Bhawan has observed a greater
footfall of national and international visitors along with architecture and art
students fascinated with Modernist forms.</p>
<p>The exterior entrance space which is often used for food and beverages in an
adhoc manner during an event needs to be relocated across the garden form the
entrance to facilitate a better allocation for such activities and to retain the
ambience of Gandhi Bhawan. Architect’s Office at PU has already prepared such a
plan that may be implemented.</p>
<p>In the interior spaces, most of the furniture and layout is retained. Colour
scheme needs to be retained as per original. Furnishings such as blinds/ curtains
need to be more sensitive. A detailed use plan along with some proposals is
outlined here including a Universal Access Plan developed after survey by a
visually impaired intern from DRONAH. Functional and operational aspects such
as services and lighting need to be addressed too.</p>
</div>
<p><b>Proposal for Universal Access Plan</b></p>
<p>
The “universal Access Plan” for Gandhi Bhawan Chandigarh ensures the easy
navigation within the premises of the building, easy access to the building and
the access to all the murals, photographs and paintings within the building. This
building not only reminds us of the Gandhian Philosophy but it itself is a
wonderful work of Modern architecture. Hence, we will have to make this
building accessible for each visitor. In this plan, we will incorporate various
solutions, which can make this site universally accessible for all.</p>
<p>
<b>Issue:</b> The main access road in front of the building does not have any
directional signage to entre in the building. In addition, there is no information
signage at the entrance for the visitors to get the overview of site.</p>
<p>
<b>Recommendation:</b> Need of Tactile Paths: There should be metal speed bumps
on the access road in front of the Gandhi Bhawan, which will work as an
indicator for visually impaired visitors if they come alone. This speed bump will
let the visitor know that Gandhi Bhawan is just in front of them and they will
have to take the right turn to reach the tactile path, which will lead them to the
gate. At the main entrance of Gandhi Bhawan, there should be three roots of
tactile paths. First, it will go to the left until the water cooler and then turn right
from there to reach committee room in between and then lead to the
washrooms. This tactile path will also run in both the wash rooms- the ladies and
the gents. Another path will run straight to the Auditorium. The third path will
run to the right of the main entrance, which will lead the visually impaired
visitor to the library. These tactile paths are very important because it is
extremely helpful for a blind person to move around. These paths provide easy
navigation that helps to walk freely and independently.</p>
<p>
<b>Issue:</b> The library does not have any database to find the books for the users.
There is no provision of the tactile path, universal access signage within and
around the building for the visitor)</p>
<p>
<b>Recommendation:</b> Installation of a computer in library: There should be a
computer installed in the library with the screen reading softwares (JAWS or
NVDA). It is also suggested that some of the important books should be provided
in the E format (.docs, .doc, .pdf, e-pup ETC) so that a visually impaired person
can also read them with the help of the installed computer and can have the
glance of Gandhian philosophies. The installation of a computer with the screen
reading software will make the library accessible for every visitor, so if they
want to learn or know something they can easily go to the library and refer the
prescribed book for it.</p>
<p>
Audio Description of the Murals and Photographs: It is recommended that an
audio description should be provided of all the Murals and the Photographs of
Gandhi so that a blind visitor can feel and understand that how do the
photographs look like. If possible we can also provide the tactile paintings of
some important photographs which can be touched and felt with a touch of the
hands. These paintings can be made like the paintings already there in the
National Museum Institute ‘Anubhav Gallery’. These audio/tactile description of
the various photographs and the Mural will be extremely helpful a blind visitor
to understand them better. The first row seats of the auditorium should be
reserved for the physically challenged persons as they will not be able to climb
up for the upper rows. Most of the activities take place on the ground floor so it is
quite manageable for a physically challenged person to take part in such
activities. All the suggestions provided above are extremely essential for Gandhi
Bhawan to make this site accessible for every visitor.</p>
<p><b>Signage Strategy</b></p>
<p>
Considering the need for basic signage for the visitors along with interpretation
and universally accessible signage, it is recommended to follow the existing
Modernist vocabulary of signage for Gandhi Bhawan that shows embossed
letters which also serve well for the visually impaired as well as conform to the
modern aesthetics. The letters may be embossed on a stainless steel plate or
alternatively may also be fixed directly on wall surface. Some options are
presented below and in the drawings section. It is hoped that the signage
strategy used for Gandhi Bhawan can be streamlined into the signage strategy
for the entire campus.</p>
<p>
The signage type needs to include the following:</p>
<ol>
<li> Directional/ Information Signage – such as ‘Gandhi Bhawan’ existing on the
building or on doors of interiors spaces (Library, Conference room)</li>
<li> Interpretation Signage – Signage may have more text to explain the significance/
interpret interiors spaces/ building structure/ mural/artwork etc.</li>
<li> Emergency Signage – specifically requires as part of the risk management plan and
need to be of international standards in graphics</li>
</ol>
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<span style="font-size:18px; color: #333"><b><u>Lighting, Infrastructure and Services</b></u></span><br><br>
<p>
Installing state of the art new services and revamping the lighting plan to fit in with
present need and use of Gandhi Bhawan is a major challenge in the building.</p>
<p>
Following recommendations are outlined for various services based on the
assessment:</p>
<ol>
<li> Electrical conduits maybe replaced by chasing to be concealed instead of adding to
unsightly superimposed conduits on the wall. Wall plaster is one layer that has lower
significance value and can be compromised for concealing services. However, no
such action is feasible in the flooring, which is of higher value. Conduits should be
documented rigorously to avoid unnecessary interventions into the wall.</li>
<li> Lighting equivalent to 500 lux is a requirement. Lighting fixtures are of extremely
high value as per Modernist style in the interiors hence no new light/fan fixture
should be added. Lighting requirement needs to be planned to be covered through
increased lux in the existing cove lights. In case of specific are required lights,
pedestal lights (such as on stage of auditorium) may be used as per requirement. A
lighting plan developed by Architect’s Office, Panjab University is enclosed in the
proposed set of drawings along with some additional inputs.</li>
<li>Since the conduits can be placed in the walls, any other service lines
(CCTV/speakers/IT) may also be incorporated in the conduits. It is to be noted that
placement of any fixture has to be done sensitively. Advanced fixtures, which are
more sensitive and smaller/less conspicuous merging with the interiors, are to be
used only.</li>
<li> Air-cooling is a major challenge especially in the auditorium space. While a number
of options for air conditioning have been explored by the Architect’s Office
previously and by the project team during preparation of tis conservation plan,
there are limited options for air conditioning that will not result in a deterioration of
value. Hence, it is recommended that monitoring of microclimate and
temperature/humidity be carried out for 1 year after filling the water in the pool.</li></ol>
<p>
Moreover, air circulation through skylight and windows is ensured. Any decision
related to air conditioning may only be taken after a complete monitoring with
record of temperature and humidity conditions in each exterior and interior space
(with the presence of pool water and proper air circulation) in all seasons for 1 year.</p>
<br><br>
<span style="font-size:18px; color: #333"><b><u>Archive Management and Presentation</b></u></span>
<br><br>
<p>The original drawings that have been located at the Architect’s Office will be
restored by a qualified paper conservator and stored in an appropriate manner
after being digitally reproduced. These should be described in their context and
be presented to audience in an engaging manner to communicate the
significance of Modernist architecture in India and in Chandigarh. The models
that have been located will be presented and protected from damage as part of
the interpretation strategy for Gandhi Bhawan.</p>
<p>
INTACH Conservation Institutes team undertook the condition assessment of
architectural drawings in possession of Architecture Department of Punjab
University (Chandigarh).These are mostly architectural and engineering
drawings on tracing paper.</p>
<br>
<span style="font-size:18px; color: #333"><b><u>Risk Management</b></u></span><br><br>
<p>
Risk management guidelines were formulated for Gandhi Bhawan based on the
comprehensive risk assessment. These guidelines articulate strategies for mitigating
risks and for emergency preparedness and response in case of any disaster.</p>
<br>
<p><b>Mitigation Measures</b></p>
<p>For Fire Mitigation:-<p>
<ul>
<li>Electrical wiring in the building needs to be upgraded without infringing upon the
visual character of the building.</li>
<li>Adequate number and quantity of carbon dioxide based fire extinguishers need to be
put in place at adequate places in Gandhi Bhawan as per the drawing. These need to
be regularly inspected and refilled. ABC type dry powder type extinguisher of 4 Kg
each is prescribed for the building.</li>
<li>Battery operated Smoke detectors need to be installed in the building especially in the
main hall and the library building.</li>
<li>Adequate arrangements for water supply need to be made.</li>
</ul>
<p>For Earthquake Mitigation:</p>
<ul>
<li>Distressed concrete panels should be fixed again taking into account protection from
lateral movements during earthquakes.</li>
<li>Regular monitoring of cracks need to be carried out</li>
<li>All the light fixtures, hangings need to be anchored well so that they do not fall over
or collapse in the event of an earthquake.</li>
</ul>
<p>For mitigation against heavy rainfall:</p>
<ul>
<li>The rainwater and drainage pipes/lines should be regularly cleaned and monitored for
any blockage.</li>
</ul>
<p>For mitigation against theft and vandalism:</p>
<ul>
<li>CCTV Cameras need to be set up at the entrance and in the auditorium and library to
monitor the movements against potential theft or vandalism.</li>
<li>Adequate number of trained security staff need to be put in place at appropriate
locations during special events.</li>
<li>
Evacuation Routes, Refuge area for People and Temporary Salvage/Storage Areas
for Heritage fragments need to be put in place as per the plan.</li>
</ul>
<p><b>Essential Equipment for Emergency Response:-</b></p>
<p>
For Search and Rescue:</p>
<p>
- Safety Jacket
<br>
- Safety Helmet
<br>
- Safety Gloves (fire/heat resistant)
<br>
- Masks
<br>
- Emergency Light / Battery Operated Torches
<br>
- Ropes
<br>
- CSI Tape (for Cordoning)
<br>
- Stretcher
<br>
- First Aid Kit (to be identified with the help of a medical professional)
<br>
</p>
<p><b>For Salvaging Collections:-</b></p>
<p>
- Aprons
<br>
- Illuminated Jackets (for working in the dark)
<br>
- Safety Helmets
<br>
- Special rubber gloves for handling collections
<br>
- Emergency Light/Batter Operated torches
<br>
- Foldable Tent (Gazebo)
<br>
- Polythene (plastic) Sheets approximately 40 inches wide.
<br>
- Masks
<br>
- Bubble Wrap
<br>
- Plastic baskets
<br>
- Blotting paper
<br>
- CSI Tape for cordoning
</p>
<p><b>Emergency Team and its Responsibilities:</b></p>
<ul>
<li>Team consisting of the internal staff of the site, which is supposed to be the first
responder to any emergency, so that it does not turn into a bigger disaster.</li>
<li>
Team-Building and Coordination for effective relief, rescue of visitors / staff and
salvage of objects</li>
<li>First Few Hours are Crucial.</li>
</ul>
<p><b>Key Tasks:</b></p>
<ul>
<li>To undertake first response actions before external emergency services arrive.</li>
<li>To assist external emergency services when they reach the site</li>
<li>To undertake key measures to facilitate recovery of the building and objects after
external emergency services leave the site</li>
</ul>
<p><b>General Guidelines:</b></p>
<ul>
<li>The staff should be given roles to perform in emergencies according to their expertise
in the field they work with proper command structure.</li>
<li>The entire staff should know appropriate responses and their roles in an emergency.</li>
<li>Each emergency team should divide responsibilities among it and should not
concentrate in one activity or location. For example, while some members of
collections team may salvage the collections, others may stay back to take care of
prepare their temporary storage area. However, the team should be ready to plan for
the unexpected.</li>
<li>Emergency response should involve activating all emergency teams and services and
following necessary procedures by coordinating among various teams.</li>
<li>Coordination with nearest fire office, police station, hospital and other line
departments should be established beforehand so that they are aware of the shortest
route to the site and have sufficient knowledge of the layout of site.</li>
<li>The emergency team should hold regular meetings of various team heads for general
review the activities and the status of plan. Each team leader should also convene the
meeting of its respective team members on regular basis to practice and review the
responsibilities of the team.</li>
<li>Each emergency team leader should have a back-up in case the designated leader is
unable to discharge his or her function due to unforeseen circumstances.</li>
<li>Procedures should be established for the notification of an emergency, which
is understood by all the staff.</li>
<li>All the staff members especially the emergency team members should be
well versed with all the areas in the site. They should know the main
evacuation routes as well as the emergency signage.</li>
<li>The staff members also are aware of the areas that are demarcated for
refuge as well as temporary storage of salvaged collections.</li>
<li>Special public areas should be demarcated for stationing of emergency
services such as fire, police and ambulance during an emergency situation.</li>
</ul>
<p>
Such areas should be declared as ‘No Parking Areas’ and easily accessibility to
these areas should be ensured all the time.</p>
<ul>
<li>It is crucial that each emergency team member is equipped with wireless
device for internal communication. Communication with all the team
members should be feasible through mobile. It is important to check their
connectivity.</li>
<li>Recovery process should commence only when all safety aspects have been
taken into consideration following a disaster and when the incident has been
declared safe by the proper authorities like police, fire, electricity, building
control etc.</li>
<li>Response procedures should be for both during and outside business hours,
alerting chain of command including other organizational departments e.g.
security.</li>
</ul>
<p><b>Composition of Emergency Team:</b></p>
<ul>
<li>Rescue Team</li>
<li>Building and Infrastructure Team</li>
<li>Administration and Supplies Team</li>
<li>Objects Salvage Team</li>
<li>Communications Team</li>
</ul>
<p><b>Objectives of the Emergency Drill:</b></p>
<ul>
<li>To identify existing strengths and shortcomings in emergency response in
Gandhi Bhawan.</li>
<li>To familiarize the participants with the response procedures (actions,
duration and sequence and communication channels) and create an
emergency team</li>
<li>To test proposed emergency preparedness measures (effectiveness of
signage, proposed evacuation routes in terms of movement, time needed).
</li>
<li>To test the emergency communication and coordination with external
agencies such as fire, police, hospital, media etc.</li>
</ul>
<p><b>
Disaster Scenario and Responsibilities of Emergency Team Members :-</b></p>
<p>
A fire breaks out in the library of Gandhi Bhawan at 5 PM of Friday Evening due to
electric short circuit, when a function is going on in the auditorium with around 50
people in attendance.</p>
<ol>
<li>The library staff tries to extinguish the fire but fails to do so as the fire is
spreading rapidly due to presence of combustible material (paper, books,
furniture). The staff calls the Emergency Team Coordinator (Manish), who
then activates all the internal emergency team heads (Rescue, Building &
Infrastructure, objects salvage, administration/supplies and
communications). He will also call the fire office, police and hospital.</li>
<li>Rescue team will first go to evacuate injured people (in the library and lobby)
and other visitors in the auditorium. The people will be brought to the
assembly area (park across the road). The injured will be given first aid (by
the medical officer of PU)</li>
<li>
Building and Infrastructure team will switch off electricity and activate water
supply source. Supplies team will provide helmets, jackets, gloves etc. to the
rescue team to help with evacuation.</li>
<li>
Communications team will help in internal communication and external
communication with media and other external agencies like fire office, police,
ambulance etc.</li>
<li>Rescue team, Building/infrastructure team and administration/supplies team
members will assist fire, police and hospital staff to conduct evacuation,
control the fire and provide first aid.</li>
<li>After the fire and police teams declare the end of emergency,
building/infrastructure team will make inspection and create access for
salvage team to enter and do the operation.</li>
<li>Salvage team enters the building, makes rapid damage assessment (through
photographs) for objects damaged by fire and water, prepares plan for
salvage, collects supplies from admin/supplies team and moves collections to
temporary storage area (next to the fine arts museum), security team will
manage the security of access route and temporary storage area. After
moving the collections, the salvage team makes documentation and
condition mapping as per the format.</li>
</ol>
<p><b>Emergency Evacuation Plan</b></p>
<p>
Emergency Contacts would consist of the following:-</p>
<ol>
<li>Emergency Team Coordinator</li>
<li>Assistant Security Officer (PU) – Head of the Rescue Team</li>
<li>Head of Building and Infrastructure Team</li>
<li>Head of Objects Salvage Team</li>
<li>Head of Communications Team</li>
<li>Chief Medical Officer, PU</li>
<li>Electricity Officer, PU</li>
<li>Water Supply Officer, PU</li>
<li>Fire Tenders, Sector 11, Chandigarh</li>
<li>Police Station, Sector 11, Chandigarh</li>
<li>General Hospital, Sector 16, Chandigarh</li>
</ol>
<p><b>Guidelines for Salvage of Heritage Objects:</p></b>
<ul>
<li>Enter the site only if declared safe</li>
<li>Prepare all relevant information before</li>
<li>Document the incident</li>
<li>Prioritize collections to be salvaged and protected in-situ based on their value
and vulnerability.</li>
<li>Evacuate only if required and if another space is available</li>
<li>Work in pairs, use safety gear</li>
<li>Observe minimal intervention</li>
<li>Debrief and report</li>
</p>
</span>
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